Members of the Board

The officers of the League and members of the Executive shall be:

  • Commissioner
  • Assistant Commissioner
  • Secretary
  • Treasurer
  • Women’s Representative
  • Public Relations/Recruitment Representative
  • Information Technology Administrator

Duties of the Executive Officers

All members of the Executive have one vote. The commissioner, in the event of a tie, has a second and deciding vote.

The Chairperson of any Committee of the QCSL must be a member in good standing of the QCSL.

In addition to the duties of individual League officers which are described in detail below, it is the responsibility of all members of the Executive Board to be present regularly at Executive Board meetings, to take an active role in participating in the discussion of issues brought before the QCSL Executive Board, and to contribute to the implementation of League policies, goals and ongoing activities.

In accordance with the definition of the Treasurer’s responsibilities, any chair responsible for an event shall ensure that a statement of receipts and disbursements for the event be completed within fifteen (15) days of that event.

Miscellaneous duties are to be delegated at the first QCSL Executive Board meeting for the upcoming season. Those duties include, but are not limited to: end of the season banquet, website update/maintenance, QCSL marketing.

Impeachment: A special meeting of the general body solely for the purpose of impeachment of any officer may be called by a two‐thirds majority of the QCSL Executive Board or by a simple majority of the general membership (by petition to the QCSL Executive Board). Any officer so impeached shall be removed from office only upon a two‐thirds majority vote in favor of such removal of those members present at such meeting, with proper notice to all members having been given.

Commissioner

The Commissioner is the chief officer of the League. The Commissioner calls for and presides over all QCSL Executive Board meetings. The Commissioner shall be responsible to the QCSL Executive Board for administration of all policies of the QCSL Executive Board. The Commissioner has full voting privileges at all meetings. In addition, the Commissioner has the tie‐breaking vote in the event of a stalemate. The Commissioner is the chief spokesperson and voting member of the League for all events and activities.

Assistant Commissioner

The Assistant Commissioner performs all duties of the Commissioner in case of absence or disability of the Commissioner. The Assistant Commissioner assumes the Commissioner’s Chair when it is vacated before the end of the term.

The Assistant Commissioner will:

  • Promote the QCSL to other groups and individuals who may be unfamiliar with the League and who represent potential members for the League.
  • Umpire Liaison; secure contact with an umpire association for the season through a bid process.
  • Maintain adequate inventory of game balls, safety bags, and bases.
  • Player fee and application/waiver form collection.
Secretary

The Secretary will:

  • Keep an accurate record of all proceedings of the QCSL Executive Board
  • Record, prepare and distribute the minutes of all QCSL Executive Board meetings including the communication of QCSL Executive Board decisions to the League Managers within one (1) week of the Executive Board meetings.
  • Maintain an up‐to‐date file of all minutes.
  • Help the Commissioner in recording Speaker sequence during meetings.
  • Player fee and application/waiver form collection.
  • Tracking players/teams/games played/MVP/Sportsman
Treasurer

The Treasurer will:

  • Keep an accurate record of all monies received and disbursed in accordance with the QCSL Executive Board decisions.
  • Safeguard the League assets.
  • Draw up the accounts of the League and present them for audit no later than the 15th of October following that season’s play.
  • Make available to the League a monthly statement of all receipts and disbursements.
  • Receive a statement settling accounts for all major events no later than fifteen (15) days after the event. The settling of accounts shall include the submission of all receipts and invoices and a written report from the organizer of the event.
  • Be responsible for the timely preparing and filing of appropriate tax returns in accordance with the relevant laws.
  • Consult all committees expending League funds.
  • Collect sponsorship and player fees

The financial statement of the League shall:

  • Contain all receipts and disbursements.
  • Indicate financial position
  • Indicate change of financial position

The treasurer shall remain in office (along with the Treasurer‐elect) and be held responsible for the closing of the financial statement for the year of his/her incumbency. The closing of the financial statement shall be deemed to be the issuance of an audit opinion by the League’s Auditing Committee, and the filing of relevant tax returns.

Women’s Representative

The Women’s Representative will:

  • Represent the interests of the women of the League.
  • Represent the women of the League at the QCSL Executive Board meetings.
  • May be responsible for other chairs in conducting League ongoing business.
  • Be required to poll the women of the membership on key issues before the QCSL Executive Board meetings and present their findings to ensure adequate information is at hand prior to and Executive vote.
Public Relations/Recruitment Representative

The Public Relations/Recruitment Representative will:

  • Represent the interests of the new players and teams of the League.
  • Represent the new players and teams of the League at Executive Board meetings.
  • May be responsible for other chairs in conducting League ongoing business.
  • Be required to poll the new membership on key issues before the QCSL Executive Board meetings and present their findings to ensure adequate information is at hand prior to and Executive vote.
  • Solicit/recruit sponsors/players  that will strengthen the QCSL and support its objectives.
  • Maintain communication with sponsors throughout the season.
Information Technology Administrator

The Information Technology Administrator will:

  • Maintain the league’s current website
  • Evaluate and identify opportunities to improve the website/database based on user and executive committee feedback
  • Update website content, structure, and images in coordination with the executive committee
  • Troubleshoot, locate, and debug potential website issues
  • Track usage statistics, prepare reports, and monitor performance of the website
  • Maintain periodic backups of the website content and database
  • Manage the league’s email messaging, telephony, and document management systems
  • Maintain the league’s use of social media
  • Provide technical direction to the executive committee related to new technologies not utilized by the league