Queen City Softball League Constitution

Updated: May 03, 2018

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League Mission

The Queen City Softball League provides and protects the opportunity for individuals who support the bonds of Gay fellowship to play softball in a friendly competitive atmosphere free of discrimination on the basis of ability, age, race, creed, gender or sexual orientation.

Sportsmanship Pledge

“As a member of the Queen City Softball League (QCSL), I understand the spirit of fair play while playing hard. I will refrain from engaging in all types of disrespectful behavior, including inappropriate language, taunting, trash-talking, and unnecessary physical contact. I know the expectations of QCSL and accept the responsibility and privilege of representing this league as a member of the league. By joining a team, I have made a commitment to attend practice, games, display good sportsmanship, and obey the rules of play as stated in the QCSL Constitution and its ASA Rule Modifications. I cannot expect to play if I don’t meet those commitments. As a player, I will ask my spectators and family members to treat other players, team managers, fans, and officials with respect. I also understand that as a member of QCSL, any disparaging remarks or actions against the LGBTQ community will not be tolerated.”

All members should be aware that the Board will actively enforce the Queen City Softball League Sportsmanship Pledge, which all players and non-players agree to and accept during the registration process.

There will be ZERO TOLERANCE for disparaging comments or actions towards the LGBTQ community.

Hate speech of any kind, towards any person or group, will subject a member to league suspension. Players who do not adhere to the spirit of the Sportsmanship Pledge will be subject to league discipline.

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All members must be a minimum of 18 years old by the first game of the season to become a member of the league.  All members are subject to the rules and regulations of the league and are subject to consequences if their actions are deemed detrimental to the league.  Regardless of membership level, each participant must fill out a registration form and have it turned in two weeks prior to the start of the season.


Anyone who elects to be added to the playing roster of a team. The registration fee is $40.00.

  • Any player may move to another team (once per season) with the approval of both managers.  If the managers do not approve the transfer, the player can petition the Board, which will decide the outcome.
  • A player can be added to a team roster until the Thursday of the 3rd week of play


Anyone who does not play the field but fills any of the following roles: scorekeeper, base coach, booster or manager.  The registration fee is $30.00.

  • Any non-player may upgrade to player status at any point during the season simply by paying the difference between the two levels of membership and having the manager’s approval.

Anyone who participates in the game, whether it is playing the field, base coaching, or otherwise enters the dugouts or field of play and did not pay a membership fee, will subject their team to a forfeit. Only registered players and/or non-players are permitted on the field or in the team’s dugout.

Registering as a Member allows the person access to the food and drink specials at each league-sanctioned Postgame Party or other league events.

Team Sponsors

The fee for sponsoring a team is $250.00. If a sponsor chooses to sponsor more than one team, the fee for the second team will be $200.00. It is suggested (but not mandatory) that each sponsor host a Postgame Party after one of the week’s scheduled games. This serves dual purposes, to alleviate the cost of sponsoring a team and to help foster camaraderie between the players and the community.

It is also suggested that before the season begins, sponsors plan a fundraiser to help defer the costs of the sponsorship fee and the uniforms.  All sponsors must inform the board of its fundraiser date prior to holding the event. This will ensure that all teams are given an equal opportunity to prosper from their events.

A team may elect to self-sponsor instead of soliciting sponsorship from an establishment.  If a team cannot find a sponsor the League will work to assist the team in finding a sponsor.

Officers of the League

Matthew Yarger ([email protected])

Assistant Commissioner
Kevin Argus

Scott Ruppert

Donald Pinke

Women’s/Players’ Representative & Recruitment
Jeannine Campbell ([email protected])

Fundraising & Sponsor Coordinator
Isaac Stevens

Information Technology Administrator
Patrick Butler

*  To see the duties of each officer please refer to the document on the league website titled, “Board Responsibilities

To ensure continuity from year to year, the Board positions will be broken up for re-election in odd/even number years. Each position will become effective Nov 1st and are two-year terms, unless stated otherwise.  Please be advised this may change due to resignations or removals.

Any position not filled or vacated will be filled via majority vote among the existing Board.  The league will post any open positions on the League’s website.

Announcement of elections will take place one week before the start of playoffs, and voting will be conducted at the fields during the playoffs.  Anyone wishing to run for a position must be a paying member in good standing with the League and notify the League of their interest via email.

The umpires shall be chosen after a process of looking at available options in the area.  Regardless of what association the league hires, they will follow ASA guidelines for play.  However, the League will make amendments to these regulations in order to better suit the needs of our League.

It must be noted that the umpires will make judgment calls during the course of a game, and no member of the League should approach an official and dispute a call in a manner that is disrespectful.  Any issue with a specific umpire must be brought to the attention of the board by emailing the complaint to [email protected]. During a game, the umpire’s ruling is final.

Any player ejected from a game will not be eligible to play in their team’s next scheduled game and could be suspended further after Board review.

No game will be played without a League-sanctioned umpire.

The League will consist of an undetermined number of recreational teams. The Board will structure the season’s schedule and playoffs based on the number of teams registered by the Team Registration Deadline.  All teams must have a minimum of twelve (12) players, and no maximum will be set.  However, it is extremely important that managers consider fair playing time for all players. Each player must play in half of the team’s scheduled games to be eligible to participate in the playoffs.

No games will be held during Buffalo Pride Week.

Rainouts will be attached to the end of the schedule, but please keep in mind that if numerous cancelations occur, all (or no) games may be made up.


All decisions regarding the schedule and playoffs will be made by the Board.  Also, any mediation regarding grievances and protests will be made by the Board.  If the Board chooses to make major rule changes (from the previous year), amendments must be approved by the managers by a simple majority vote.

Winning percentage will determine the standings in order from highest (1st seed) to lowest total (last seed).

In the event of a tie, head-to-head record will determine standings, followed by head-to-head run differential, followed by runs against (fewest runs against will win the tiebreaker). If there is still a tie, a coin flip will determine the standings order.

In order for a player to qualify for the playoffs, they must have played in 50% of the team’s games throughout the regular season.

The playoff structure will be determined by the Board.

Teams will be seeded by regular season winning percentage, from highest to lowest.

15 run rule and time limit rule ARE IN EFFECT.

If after 7 innings of play there is a tie, the use of the International Tie Breaking Rule will be used, which is as follows:

“The runner is the last batter to make an out in the previous inning. This runner is placed on second base. At least one full inning is played, allowing each team the same chance to score. If the score remains tied, the same process is used in each inning until a victor emerges”

Teams MAY NOT borrow players during the playoffs.

In order to earn one full-game credit, a player must play in 3 full innings. Credit can be earned by playing as an extra hitter, a position player, subbing for another team, or by playing as a designated runner.

Any player who is injured and attends their team’s games, or any player who is present but does not enter the game, will earn full game credit. These players must be marked in the scorebook on the team’s “bench” for that game to receive credit.


At all times, all players must be wearing proper shoes (no metal spikes) and if playing in the field, they must use an appropriate glove.

All bats must be ASA approved (a ban list will be made available on the QCSL website) and laid out prior to the game for the umpire to check.

All equipment necessary to set up the fields will be provided in the totes at each diamond.  The HOME team must set up their diamond before the first game of the day. The AWAY team in the last game of the day must break down the diamond and return the tote to the proper location following gameplay.  A diagram on how to set up the field will be located in the tote bin provided at each field.

Game Sites & Length

All games will be played at Lasalle Park from 11:00 am until ~5:00 pm.

The games start when the umpire calls for play, lasting 90 minutes, and no inning will be started after 1 hour and 15 minutes.  If need be, after the umpire calls for a play, a team will be given a ten-minute grace period to field the necessary number of players.

When a team wins by the 15-run rule (home team up by 15 after 4 ½ innings or away team up by 15 after 5 innings) the first fifteen runs will count towards the teams’ run differentials.

If a team forfeits, the game will be scored 7-0 for the winning (non-forfeiting team).

Each manager will be provided team roster sheets at the start of each week’s games. The manager must keep track of who from the opposing team played in the game on the roster sheet.  Each manager must indicate the final score, any players used, the opposing team’s “Sportsperson of the Game”, and sign the team rosters at the end of the game.

Each roster must be returned the binder in the tote at their diamond at the end of gameplay. Any team who fails to turn their team rosters in by 5:30 pm will result in no player credit awarded. There will be NO EXCEPTIONS.  It is advised that every team have a designated score keeper.

Teams should keep orderly scorebooks for the season. Scorebooks may be reviewed by the Board at any time during the season to audit accuracy.

A protest is defined as an action by the manager of a team by which they dispute a ruling made on the field by an umpire and seeks a review by the league office.

A protest is filed ON THE SPOT of the infraction and before the next pitch. Gameplay will stopped, the umpire should sign the scorebook, and then play will resume.

After the game, the team who lodged the protest will notify the board of their protest be emailing the details of the protest to the league Commissioner ([email protected]).  The Board will review the protest and determine what action, if any, will be taken.

If a protest is not filed with the umpire at the time of the infraction, protest will be deemed invalid and waived.

A grievance is defined as a formal complaint that is raised by a team, player, or manager towards another team, player or manager regarding actions that do not fall under the Rules of Play.

Grievances should only be filed when words/actions go beyond a reasonably competitive spirit.

Any grievance must be filed within 48 hours of the game’s conclusion and sent to the league Commissioner ([email protected]) with a processing fee of $25.00. No grievance will be heard without payment of the processing fee.

When a grievance or protest is brought to the league’s attention, the Board will decide the outcome of each case.  Any Board member whose team is part of any such grievance/protest will be excused from the decision process. If needed, members of the League will be asked to serve on committees.

If a grievance is upheld by the league Board, the processing fee will be refunded to the team.

As always, the umpire is the official of the game and his or her calls WILL STAND. At no point should any player or manager bait an official into making inappropriate comments, nor should they argue any umpire rulings during the game.

There is a $40 forfeit fee for any team who does not field a full team for any QCSL game.

Teams will receive a 1-game waiver from the fee for their first forfeit of the season, so long as the team does not have the minimum number of players present.

Forfeit fees are due prior to the following week’s games. Failure to pay forfeit fees before the start of the playoffs will disqualify the team from playoff eligibility.

Park Cleanliness

Lasalle Park is a city-owned property. As such, QCSL must abide by the City of Buffalo rules and regulations, including park ordinances. Use of the park is a PRIVILEGE, which can be revoked at any time due to poor upkeep.

Every team is responsible for clearing all trash from their team’s area at the end of their game.

Substance Use / Abuse

Any individual who is found to be under the influence (alcohol / drugs) will be removed from the game at the umpire’s discretion.

Any player under the age of 21, who is found to be under the influence of any illegal substance, will be immediately suspended from the League for the year.

The League RETAINS THE RIGHT to ask any player who they suspect to be under the age of 21 for identification.

Before each game, the umpire will go over the official ground rules for the diamond. Unless otherwise noted, the Queen City Softball League adheres to the rules of the Amateur Softball Association (ASA).

1.      Fielding a Team

  • At all times, three (3) members of each sex must be playing the field (Extra Hitter does not count).

2.     Designated Runner

  • Each team is allowed 1 Designated Runner per game.
  • This player is NOT in the official lineup.
  • If the Designated Runner enters the lineup, the team loses their Designated Runner for the remainder of the game.

3.      Courtesy Runner

  • Each team is given 3 Courtesy Runners to be used in the game.
  • The Courtesy Runner will be the player that recorded the last out.

4.     Dropping Players

  • If a team starts with 11 or 12 players, they may drop to 10 with no penalty before 5 innings are completed.
  • Beginning the 6th inning, if a team drops a player, an OUT must be recorded when the player’s at-bat occurs.

5.     Borrowing Rule

  • Teams may borrow only enough players that is required to play the game. In other words, if a team has enough males/females, they may only borrow to 9 players.
  • The ONLY EXCEPTION is when a team has 8 of their own players, but only one player of a gender, at which time they may borrow 2 players of that sex to make a legal team.
  • Borrowing is limited to a maximum of 2 players per game.
  • There is no borrowing permitted in the playoffs.

6.     Collision Rule

  • A runner must slide or yield to the fielder in the event of a close play and will be called out if the runner could have slid to avoid collision on the play.

7.      Fake Tags

  • These are not allowed and will be considered obstruction if a player without the ball motions as if the ball is in play

8.     Foul Tip

  • Any foul tip with an arc that is caught is a recorded out. Any foul tip on strike three is a recorded out.

9.     First Base – Orange Bag

  • The orange portion of first base (“the safety bag”) must be contacted by the runner when there is a play at the base.
  • Once the batter passes first base, the whole bag becomes white for offense and defense.

10. No Throwing of the Bat

  • Throwing of a bat may result in immediate ejection.

11. Infield Fly Rule

  • An Infield Fly is a fair fly ball (not a line drive) that, in the judgment of the umpire, can be caught by an infielder, pitcher, or catcher with ordinary effort and when there are runners on first and second or first, second, and third a with less than two outs.

12. Re-Entering Rule

  • A player may re-enter ONCE during the course of the game.

13. The Hill at Diamond 6

  • All fair balls are in play.

14. Illegal Bats

  • Any use of an illegal or non-approved ASA bat will result in an automatic out for the batter and his/her ejection from the game.

Any other rules of play will be enforced by the umpire, whose calls are final.